In essence time management is about knowing all that you have to do and how much time you have available to do it and fit it into a schedule, and follow it so that you get the results that are desired. How do you go about this you might ask? Well first of all you have to organize your schedule, making the best use of limited time, and creating a realistic plan for accomplishing everything on you’re to do list.
Well the point being made here, is to use your time wisely. Tracking your time weekly, monthly, etc. Once you know how many hours have to work with on a daily to weekly basis you’re off to a good start. Now if you get like seven hours of sleep every night then you have about 119 hours a week to form into a schedule (This will include all daily activities). Now in order for this to really work you must at all cost avoid “PROCRASTINATION” (you know what I’m talking about), “I can always do it later, I have enough time”, “Just ten more minutes then I will get up and do it”. The list goes on forever as we all know, but sometimes we just can’t be honest about it with ourselves.
It’s all about priorities when it comes to managing your time. You can use a monthly calendar to help you allocate your time on your weekly schedule at the beginning of each quarter, and spend about an hour with your calendar to enter all important dates and deadlines, than estimate the time needed to prepare for them. At the start of each week, transfer important items from your calendar to your weekly schedule. This will help to avoid the things that might otherwise sneak up on you. You can also make use of the calendar on your computer or cell phone, in which you can set alerts and reminders.
By using these elements as well as other techniques you should be able to improve on your management of time in almost all areas of your life. The key is to stick to your schedule and you should be able to navigate your daily and weekly activities with relative ease. Now you don’t have to be a slave to your schedule, there is always room to adjust, and add new things in and around it. And one of the most important things, is always plan for down time to rest and renew yourself which should be included in all of your time management scheduling.
Now that we have explored some of the dynamics of time management, we should be able to follow some of these guidelines to create a custom daily, weekly and monthly schedule to use our time more efficiently. With just a little bit of effort I feel that we all can take advantage of these tools and live a more stress free life while going about our daily activities without running ourselves around in circles and saying, “Where does all the time go”? We all have heard the saying “Time waits for no one”, however we can make time work for us.
Counseling Services, State University of New York at Buffalo (Time Management)
Reber, Deborah (2008). Chill: Stress-Reducing Techniques for a More Balanced, Peaceful You.
Taking Action, Time Management p28. (Simon Pulse, New York. London, Toronto, Sidney)